Respected Sir/Madam,
The competent authority has taken following decisions for
executing End of Year (EOY) activities for 2016-17 in CBS Post
Offices/CPCs:-
1. On 1.4.2017, no CBS Post
Office will do any transaction but staff working on CBS will attend post office
and follow instructions (as and when ) issued by CEPT Team Chennai. (A public
notice should be put on the notice board of all CBS Post Offices that due to
End of Year, no transaction will be accepted on 01.04.2017 and
Monthly/Quarterly Interest of MIS/SCSS if due on 1st April 2017 will be paid on
03.04.2017. ATMs will be operational on 01/04/2017). Salary & Pension
uploads should be done after completion of EOD for 1st April 2017.
2. CBS Post Offices should
ensure that no unverified account or modification in accounts of
SB/PPF/SSA/NSS-87/NSS-92 remains unverified as interest is not calculated for
any account if any modification is unverified, as on 31/03/2017. Concerned
staff should be alerted so that such lapses may be avoided.
3. All CBS Post Offices, on
31.3.2017, should do transactions latest up to 1700 hours and verify all the
transactions simultaneously so that there may be no Blocking Transactions at 1700
hours. All CBS Post Offices should complete HISCOD latest by 1800 hours, except
those SOLs which await clearing information from the respective HOs. CPCs
should monitor this activity and any blocking validation should be reported to
FSI Helpdesk and CEPT Team, immediately on noticing so that solution can be
provided well in time.
4. CBS Head Post Office
dealing with clearing house, should intimate cheque clearing intimation of the
cheques cleared on 31.03.2017 to other linked CBS HOs and SOs well in time on
31.03.2017 either over mail or phone so that credit/debit can be afforded well
in time. Late clearance activity and corresponding credits/debits should be
handled by the clearing house POs without any delay. (Please note that in case
of PPF Accounts maturing on 31.03.2017, cheque cleared before 31.03.2017 will
not be allowed to be credited after 31.03.2017)
5. CEPT FSI Team will be
disabling certain menus according to the requirements during EOY Batch
execution to control resource utilisation; CPCs will be kept informed from
time-to-time on this and should coordinate with their SOLs on this exercise.
6. Reports regarding Interest
credited in SB/SSA/PPF/NSS-87 and NSS-92 accounts of a CBS post office, Silent
Account maintenance Fee charged and Total number of accounts marked as silent
(total amount and accounts for a Post Office and not account-wise) will be
intimated through CPCs by the end of first week of April 2017.
7. All the concerned teams who
are part of the EOY activity (CPC SPOCs, EOD Support Team, CEPT Team) should be
available on 2nd April, 2017 and ensure that EOY activity are completed
smoothly.
Instructions for CPCs
1. CPCs should call post
offices under their jurisdiction on 31.03.2017, help in clearing blocking
validations and ensure smooth completion of HISCOD.
2. HSCOD will be executed by
CEPT team centrally; CPC teams should be available till HSCOD is completed for
all their respective SOLs.
3. All CPCs will remain open
during the night of 31.03.2017 and duties of staff should be notified in
shifts.
Circles/Regions/Divisions
should ensure that these instructions are followed scrupulously by all CBS Post
Offices and CPCs.
With regards,
Sachin Kishore
Director (CBS)
Sansad Marg,
Dak Bhavan
//COPY// - POTOOLS