......................................................... (Associate Member of National Federation of Postal Employees) .......................................................... ..
.............. An organisation born with the ideals of Trade Union democracy and Unity & United struggle for the emancipation of GDS...............
== Letter of authorization (withdrawl of membership)
== EDA (RA) Rules, 1995
== Constitution : Letter of Authorization - (with drawal from other unions & consent to GDS NFPE) till verification announced
EDA (RA) Rules,1995
Government of India
Department of Post
Dak Bhawan, Parliament Street
New Delhi – 110 001
Dated : 27-04-1995
Extra Departmental Agents – (Recognition of Associations) Rules, 1995.
The under signed is directed to say
that consequent on framing of fresh rules for Recognition of Service
Associations of Central Government Employees vide Department of Personnel &
Trg. Notification No.2/10/80-JCA (Vol.IV) dated 05-11-1993, the proposal for
framing similar rules for the Extra Departmental Gents in the department has
also been considered. Accordingly, the Government have framed the Extra
Departmental Agents – (Recognition of Associations) Rules, 1995. The Rules will
take effect from 1st May, 1995. A copy of Rules is enclosed.
2. These Rules shall apply to all
Associations of Extra Departmental Agents in the Department of Post.
3. Recognition will be accorded by the
Department of Post to an Association on fulfilling the conditions prescribed in
Rule-4(d) (i) of the Rules in respect of the entire Department. The Association
so recognized at the Central level may have branches in the lower formations.
procedure regarding recovery of subscription for the Associations from the pay
rolls prescribed for the regular Postal employees as per instructions issued
vide Department of Post letter No.13-1/93-SR dated 10-08-1994 as modified from
time to time will be applicable to Extra Departmental Agents also.
of any of the provisions of the EDA (RSA) Rules, 1995 under Rule – 8 of the said Rules should be done only with
the prior approval of the Department of Post.
regarding the interpretation of EDAs (RSA) Rules, 1995 should be referred to
the S.R Section of the Department of Post.
of this O.M may kindly be acknowledged.
4.All members of Departmental
Committees of ED Agents.
5.Hindi section for necessary
action with the request that cut stencil or Hindi version may please be given
Government of India
Department of Post
Dak Bhawan, Parliament Street
New Delhi – 110 001
27 April ‘ 95
The following Rues are issued under
the authority of the Government of India:-
1. Short Title and
(1)The Rules may be called the Extra
Departmental Agents (Recognition of Association Rules, 1995.
(2)They shall come in to force with effect from 01-05-1995.
In these Rules, unless the context otherwise requires :
a)”Government” means the Central Government.
b)”Extra Departmental Agent” means
any person to whom P&T EDA Conduct and Service Rules, 1964, apply.
These Rules shall apply to
Associations of ED Agents in the Department of Post.
4. Conditions for Recognition of Associations:
An Association which
fulfils the following conditions may be recognized by the Government namely:-
(a)An application for recognition of Association has been made to the
Government containing Memorandum of Association, Constitution, Bye-laws of the
Association, Names of Office bearers, total membership and ay other information
as may be required by the Government;
(b)The Service Association has been formed primarily with the object of
promoting the common service interest of its members;
(c)Membership of the Service Association has been restricted to Extra
(d)(i) The Association represents
minimum 35 per cent of total number of Extra Departmental Agents provided that
where there is only one Association which commands more than 35 per cent
membership, another Association with second highest membership although less
than 35 percent may be recognized if it commands at least 15 per cent
membership of an E.D Agents shall be automatically discontinued on his ceasing to belong to such category;
(e)Extra Departmental Agents who working as ED Agents shall be members or
office bearers of the Service Association;
(f)The Association shall not be
formed to represent the interest or on the basis, of any caste, tribe or
religious denomination or of any group within denomination;
(g)The Executive of the Association has been appointed from amongst the
members only; and
(h)The funds of the Association consist exclusively of subscriptions from
members and grants, if any, made by the Government and are applied only for the
furtherance of the objects of the Association.
subject to which recognitions is continued.
Every Association recognized under
these Rules comply with the following conditions, namely:-
(a)the Association shall not send any representation or deputation except
in connection with a matter which is for common interest to members;
(b)the Association shall not espouse or support the cause of individual
Extra Departmental Agents relating to service matters;
(c)the Association shall not maintain any political fund or lend itself
to the propagation of the view of any political party or a member of such
(d)All representations by the Association shall be submitted through
proper channel and shall be addressed to the Secretary to the Government/Head
of the Oganization or Head of the Department or Office;
(e)A list of members and office bearers, and up-to-date copy of the rules
and an audited statement of accounts of the Service Association shall be
furnished to the Government annually through proper channel after the annual
General meeting so as to reach the Government before the 1st day
July each year;
(f)The Association shall abide by and
comply with all the provisions of its constitution / bye-law;
(g)Any amendment in the constitution / bye-laws of the Association after
its recognition under these Rules, shall be made only with the prior approval
of the Government;
(h)The Association shall not start or publish any periodical, magazine or
bulletin without the previous approval of the Government;
(i)The Association shall cease to
publish any periodical magazine or bulletin, if directed by the Government to
do so on the ground that the publication thereof is prejudicial to the interest
of the Central Government, the Government of any State or Government authority
or to good relations be Extra Departmental Agents and the Government or any
Government authority or to good relations between the Government of India and
the Government of Foreign State;
(j)The Association shall not address
any communication to or enter into correspondence with a foreign authority
except through the Government which shall have the right to withhold it;
(k)The Association shall not do any act or assist in the doing of any act
which, if done by ED Agents, would contravene any of the provisions the P&T
Extra Departmental Agents (Conduct & Service) Rules, 1964 and ;
(l)Communications addressed by the
Association by any office bearer on its behalf to the Government or a
Government authority shall not contain any disrespectful or improper language.
6.Verification of membership:
(1)The Verification of membership for the purpose of recognition of an
Association shall be done by the Check-off system in pay-rolls at such
intervals and in such manner as the Government may by order prescribe.
(2)The Government may, at any
time, order a special verification of membership if it is of the opinion, after
an enquiry, that the Association does not have the membership required under
sub-clause (i) of caluse (d) of Rule-4.
7.Withdrawal of Recognition:
If, in the opinion of the
Government, an Association recognized under these Rules has failed to comply
with any of the conditions set our in Rule-4 or Rule-5 or Rule-6 the Government
may after giving an opportunity to the Association to present its case,
withdraw the recognition accorded to such Association. On grant of recognition
to Association(s) in terms of Rule-4 above all other Associations etc.,
hitherto recognized for representing EDAs shall cease to be recognized.
The Government may
dispense with or relax the requirements of any of these Rules to such extent
and subject to such conditions as it may deem fit in regard to any Association.
If ay question
arises as to the interpretation of any of the provisions of these Rules or if
there is any dispute relating to fulfillment of conditions for recognition it
shall be referred to the Government, whose decision thereon shall be final.
CONSTITUTION OF AIPEU-GDS(NFPE) - Adopted in 1st AIC - Chennai (21/22 Mar 2012)
THE CONSTITUTION OF ALL
INDIA POSTAL EMPLOYEES UNION – GDS (NFPE)
The name of the Union shall be "All India Postal Employees Union GDS
Headquarters of the Union shall ordinarily be
at the Headquarters of the Director General, Dept of Posts., viz. New Delhi.
2.AIMS AND OBJECTS:
(a)To render efficient service to the Nation and the
(b)To safeguard and promote the interests, rights and
liberties of the members of the Union and to
get redressed of their grievances.
(c)To protect fundamental rights and privileges of the
Postal employees in general, and the members of the union in particular, as
guaranteed to them as citizens of India by the Constitution of India.
(d)To ventilate the problems and secure redress of the
grievances of the members and the settlement of the differences and disputes by
democratic and peaceful means in accordance with the law of the country;
(e)To promote social, educational and economic uplift
and common service interest of its members and the ideological objectives of
the Trade Union.
(f)To provide assistance to Postal employees in
general and the members of the union in particular in distress.
(g)To conduct a journal or journals;
(h)To render legal assistance as provided for in
article 10 of the constitution.
The All India
Union shall be under the EDA (RA) Rules, 1995.
functioning, management, administration and governance of the affairs of the
Union and the activities of the members consistent with the aims and objects of
the Union, the members shall establish.
(1)The basic unit
of the organisation namely the Branch/Divisional Union comprising of the
(2)The Circle Union
comprising of the Branch/Divisional Unions which have been granted Recognition
Certificate by the Circle Union.
(3)The All India
union comprising of the Circle Unions and ipso facto the Branch/Divisional
Unions with due reference to jurisdictions as laid down elsewhere in this
(b)Every member of
the Branch Union shall ipso facto be a member of the Circle Union concerned and
the All India Union.
Branch/Divisional and Circle unions shall ipso facto be affiliated to the
Postal Co-ordinating Committees functioning at the Branch/Divisional/Circle
5.Interpretation of the Constitution:
shall be interpreted with reference to the provisions of ED [RA] Rules, 1995.
Where the Act
provides, no guidance for the interpretation of any particular Article, the
interpretation of the All India Conference shall be final and binding. The
Central working committee shall also be empowered to give interpretation of
such articles in between sessions of the All India conference. Such
interpretation or clarification of the Central Working committee shall be
binding unless revoked by the All India conference. The decision of the Central
working committee will be placed in the All India conference for ratification.
i) Amendment to
the Constitution: No amendment to the
Constitution shall be passed except by two thirds majority of the voting
strength of the delegates present in the All India conference and provided that
the amendment proposed to be moved shall have been given notice of at least 10
days before the date of commencement of the All India Conference to the CHQ.
(a) All serving who are under
the administrative control of the SSPOs/SPOs/SSRM/SRM shall be eligible to
become members of the union on application and expressing their agreement in
writing to abide by the Constitution of the Union.
No dual membership shall be allowed.
(b) The membership will automatically discontinue on a member
ceasing to belong to any one of the categories stated as above under sub clause
(a) and on retirement from service.
(c) A member shall
not be eligible to hold an office in any other Branch/Divisional Union except
the Branch/Divisional Union of which he is a primary member and therefore on
transfer to another branch / division the office bearership held in the parent
unit by the member automatically becomes vacant.
(d) In event of
bifurcation/reorganisation of the Branch/Divisional union or formation of a new
Branch/Divisional Union, a member in the bifurcated/reorganised new
Branch/Divisional union shall cease to hold any office in the parent Branch.
7. MEMBERSHIP REGISTER:
Register shall be maintained by the Branch/Divisional Unions in respect of the
primary members. All changes shall be duly incorporated by the
Branch/Divisional Secretary as and when they occur.
register shall be made available for inspection by any office-bearer of the
higher bodies of the Union. A regular member
of the Branch/Divisional Union shall also have the right to peruse the Register
on prior notice in writing to the Branch / Divisional Secretary.
(b) Transfer Certificate:
(i)When a member is
transferred from the
jurisdiction of one Branch/Divisional Union to another, a Transfer Certificate
in the prescribed form should be forwarded to the otherBranch/Divisional
Union under intimation to the Circle and the All India Unions as well as to the
(ii)In case a member
is transferred to a station where a Branch/Divisional union does not exist,
such a member shall automatically continue his membership in the former
The financial year of the union shall be
from 1st April to 31st March.
9.INVESTMENT OF FUNDS:
The funds of the
Unions shall be deposited in the name of the Unions in a current, fixed deposit
or Savings Bank account in a scheduled or Co-operative Bank/Society and
operated jointly by the Secretary and Treasurer at all levels.
The Funds of the
Union shall be applicable for the purpose of:
salaries, allowances and expenses to the office-bearers, to the representatives
of the union and office staff.
expenses for maintaining the office, administration and management including
the audit of accounts of the Union.
and/or reimbursement of losses in pay and allowance sustained by any office-bearer
or any representative of the Union in the interest of the Union.
expenditure on account of journals and publications meant for the protection
and promotion of the aims and object of the union..
contributions and such other sums to the local or circle branches etc. as may
be determined from time to time..
to the prosecution or defence of any legal proceedings to which the union or any member thereof is a party when such
prosecution or defence is undertaken for the purpose of securing or protecting
any right arising out of the relations of any member with his employer ; AND
furtherance of any of the aims and objects of the Union
on which the general funds may be spent.
11. STRENGTH OF MEMBERSHIP.
(a)(i) For the
purpose of determining the representation of the Divisional/Branch unions to
the various managing bodies of the Union at the All India and circle levels,
the strength of membership during a financial year shall be determined on the
basis of quota of subscription relating to the financial year remitted by the
Branch/Divisional Union to the All India and Circle Unions in accordance with
the provisions of article No. 39 of the Constitution but remitted to the
respective managing bodies on or before 30th April of the following financial
(ii) For the purpose of determining the strength
of membership of the Branch/Divisional Union at any time, the members borne on
the rolls shall be taken subject to Article 41 and 42. It is the duty of the
Branch / Divisional Secretary and Treasurer to update the membership register
every month in comparison with the list of members supplied by the DDOs on the
basis of the subscriptions recovered from them.
(iii) In respect
of Branch / Divisional union newly established in the course of a financial
year, the strength of membership shall be determined as sub clause (i) above
except that the quota of subscription remitted from the date of inauguration
shall form the basis.
(iv) In respect
of Branch / Divisional union splitting up into two or more units during the
financial year the election of delegates for all these units shall be based on
the strength of membership calculated proportionately on the amount of quota
received by the respective managing bodies up to the date of inception of new
units and thereafter on the basis of the individual quota remitted by each unit
till the end of the financial year or years concerned.
(v) In case any Branch/Divisional Secretary/ representative
refuses to countersign the Membership authorisation form submitted under check
off system of any official, that official concerned may appeal to the Circle
Union and may also prefer an appeal against the decision of Circle Union to
CHQ. The decision of the Circle Union will be final if not reversed by the CHQ.
(b)Conditions of benefit:
All the members of the
union shall be entitled to the benefits provided by the union as soon as they
join the union subject to the provisions of the Constitution. No person who
ceases to be a member under relevant provisions of the constitution shall be
entitled to any benefit of the union and shall forfeit all claims and rights to
12 (i) DURATION OF
In the normal course all
office-bearers shall hold office till the termination of the next session of
the All India, Circle, Divisional or Branch Conference as the case may be
subject to Article 6(b), 6(c) and11(b).
The Branch, Divisional,
Circle conferences shall be held once in two years but in any case shall not exceed
beyond three months on the completion of 24 months period. All India
conference shall also be held once in two years and not beyond three months
after 24 months. The Circle Union shall constitute an ad-hoc committee
immediately on failure of any branch / divisional union to hold the branch /
divisional conference within the above time frame as the whole team of office
bearers of such defaulting branch / divisional unions cease to hold their
offices on completion of the 27 months time. Similarly the CHQ shall constitute
an ad-hoc committee to hold the Circle Conference in such Circle Unions that
fail to hold it in time.
(ii) VACANCIES IN ELECTED OFFICES OR POSTS:
Save as provided for
elsewhere in this Constitution if the post of office-bearers or Supreme
Councillors or Circle Councillors fall vacant due to death, non-acceptance,
resignation, superannuation, expulsion, continued absence from office or post
for a period of three months without due authority or on termination of office
or post by expression of non-confidence it shall be filled as follows:
of the All India Union: By the Supreme Council Meeting or Central Working
of the Circle union and Supreme Councillors: By the Circle Council meeting.
Circle councillors, Members of the Working Committee and Delegates to circle,
All India conference: By the General body meeting of the branch/ division.
13. DISCIPLINES AND
(a)(i) No disciplinary action shall be taken against
any office-bearer or member of the Union except by the appropriate governing
body of the Union by a 3/4th
majority of the members present therein.
(ii)Disciplinary action shall consist of suspension or
expulsion, on charges of grave misconduct or act of in discipline, flouting the
directives and the decision of the organisation calculated to undermine the
prestige and solidarity of the union.
(iii)The Branch/Divisional Union's General Body meeting
specially convened for the purpose shall alone be competent to take
disciplinary action on any member or office - bearer thereof.
(iv)The Circle Conference or the Circle Council meeting
shall alone be competent to take disciplinary action against any office bearer
of the Circle Union or any Branch / Divisional Union under its jurisdiction
provided the subject is included in the agenda duly circulated.
(v)The All India Conference or the Supreme Council
shall alone be competent to take disciplinary action against any office bearer
of the Unions.
(vi)The Central Working Committee and Circle Working
Committee shall be competent to exercise the powers of suspension under their
respective jurisdiction provided the period of suspension does not exceed three
(vii)A notice of disciplinary action with charges shall
be issued to the concerned person at least 15 days prior to the meeting of the
governing body by its Secretary. In case where the Secretary himself is
involved the President shall issue the notice under the direction of the
Working committee to be convened by him.
(viii) The right to submit defence either in
person or in writing shall be absolute. If the defence is submitted in writing
it shall be read at the meeting by the Chairman. If no defence is submitted
either in person or in writing the meeting shall be competent to take an
Motion of no confidence
shall also be governed by the procedure laid down above. If the resolution of
no confidence is adopted, the term of the office bearer concerned shall be
terminated immediately and the vacancy shall be filled up by the meeting adopting
the motion of no confidence.
No Circle / Divisional /
Branch Union shall seek legal protection in the court for any matter or dispute
unless the channels provided in the constitution are exhausted.
14. NOTICE OF RESOLUTIONS AND MOTIONS:
Rules with regard to notice
of Resolutions and Motions shall be framed by the Central Working Committee
QUALIFICATIONS FOR ELECTIONS AS REPRESENTATIVES OF THE UNION.
(i)An employee who
is not a primary member of the AIPEU GDS (NFPE) shall not be
elected to any office of the Union or as a representative of the Union in any capacity.
(ii) No member
who is not on the rolls of the Union for at least 6 months and in case of
defaulters who are in arrears of subscription for three months or more as per Article
41 shall be elected as a representative of the Union in any capacity provided,
however, that these conditions will not apply to the Branch/Divisional Union
16. ELECTIONS & VOTING:
The election of office
bearers shall be conducted in the branches, Divisional, Circle and All India
conference by the President of the respective level and he shall be the
election officer to conduct the election. He may take the assistance of Working
Presidents and Vice Presidents for the election. In the absence of President,
the working president or any one of the vice presidents will conduct the
The election officer shall
invite nominations to each post from the members or delegates, as the case may
be, by proposing and seconding the names for each post.
The result of the election
shall be announced by the President. In case, the President himself is a
candidate for the post of President in a contest,then the working
president or vice President as the case may be will act as the
election officer for the election of the President post only.
Save as provided for
elsewhere in the constitution, resolutions shall be carried by a simple
majority vote by show of hands. However, a secret ballot shall be granted if
demanded even by a single member present in respect of election of
office-bearers only. Voting shall be taken for each post or posts and shall be
confined to the respective individual candidates contesting. No panel voting
shall be allowed.
17. DISSOLUTION OF THE UNION:
(a)The Union may be dissolved by a vote in favour of dissolution
by 3/4th of the delegates of the All India Conference specially
convened for the purpose; such votes shall be taken by ballot.
(b)In case of
dissolution of the Union the funds of the Union
shall be utilised for the benefit of GDS employees as decided upon by the
Conference specially convened for the purpose.
(c)In the case of
Circle or Divisional or Branch Unions which have become defunct or dormant
under Article 39 the funds shall be administered by the All India or Circle
Union as the case may be.
PART II - ALL INDIAUNION
18 (a) Name:
The name of the Union shall be "All India Postal Employees Union GDS
(NFPE) Central Headquarters."
The Head Quarters of the Union shall ordinarily be at the Head Quarters of the
Postal Directorate. Viz. New Delhi.
(c) Channel of
The All India Union shall
have the right of approach to the D.G. Post and the Ministry of Communications.
19. MANAGEMENT OF THE ALL INDIAUNION:
The Management of the All
India Union shall be vested with the following:
(a)The All India
Conference which shall ordinarily meet once in every two years but not later
than 27 months from the conclusion of the last Conference.
council which shall ordinarily meet as and when necessary.
Working Committee shall ordinarily meet once in every six months but not later
than nine months.
(a) The All India Conference shall consist of the
(i) elected delegates representing Branch/Divisional Unions on the basis
of one representative for each unit of every one hundred (100) paid members or
a part thereof provided the balance is fifty (50) or more subject to a minimum of one
delegate for each Branch Union and (ii) office-bearers of the All India Union
and Circle Secretaries who shall be ex-officio delegates.
(b) The Supreme Council shall consist of elected
representatives from circle constituencies on the basis of one representative
for every 1000 paid memberships, office - bearers of the All India Union and
Circle Secretaries who shall be ex-officio councillors.
Working committee of the Union shall consist
of the office-bearers of the All India Union and the Circle Secretaries of the
Circle Union or any other office-bearers of the Circle Unions if deputed by
(a)The quorum for
the All India Conference shall be 1/5th of the representatives
entitled provided however that at least half the number of Circles is
(b)The quorum for
meeting of the Supreme Council shall not be less than 1/3rd of its
strength provided however, that at least ½ the number of Circles are
(c)The quorum for
meeting of the Central Working Committee shall not be less than ½ of its
strength provided however, that at least ½ the number of Circles are
22. ALL INDIA CONFERENCE:
The All India conference shall be the supreme deliberative and legislative body
of the Union and shall have absolute control
over the affairs and property of the union. It shall have the following specific
(a)To elect the
1.President 2. Two Working
Presidents 3. Two Vice Presidents. 4. General Secretary 5. Deputy General
Secretary 6. Three Assistant General Secretaries 7. Financial Secretary 8.
Assistant Financial Secretary 9. Three Organising Secretaries.
(b)To appoint a
Chartered Accountant to audit the accounts.
(c)To consider and
adopt the Biennial Report and Accounts of the Union.
(d)To adopt the
Budget Estimates for the ensuing session.
amendments to the Constitution by decisions taken by 2/3rd majority
of the representatives assembled for the Conference provided due notice thereof
has been given to CHQ at least 10 days prior to the date of holding of the All
(f)To discuss and
decide all questions of policy of the Union
and the problems of the employees
(g)To issue rules
and bye laws for the management affairs of the union..
(h)To express no
confidence, suspend, remove, or expel any office-bearer of the Central Union.
(i)To function as
the final Court of Appeal against the suspension, expulsion or removal from
office of any office-bearer of the All India, Circle or Branch Union and in any
organisational or election dispute in the Circle or Branch/Divisional Unions.
event of any dispute in the Circle/Divisional/Branch Union which retards the
efficient functioning of the Circle/Divisional/Branch union or in the event of
the Circle/Divisional/Branch Union failing to adhere to the Constitution of the
union or to the instruction, directions or to the decisions of the All India
Union to appoint an ad-hoc committee delegating thereto the entire powers of
the Circle/Divisional/Branch Union to ensure proper and uninterrupted
functioning of the Circle/Divisional/Branch Union for a period not exceeding
three months during which period the Circle/Divisional/Branch Conference or the
Circle Council / General Body Meeting, as the case may be, must be held.
(k) To depute a Circle Secretary of an adjoining
Circle and a CHQ office-bearer to enquire into dispute of a Circle Union or
dispute in a Divisional or Branch Union where the same has not been properly
resolved by the Circle Union, and to report to the C.H.Q, for appropriate
The voting strength of the
conference shall be cumulative voting power of the Circle Unions and All India
office-bearers who shall carry one vote each. Each delegate will carry voting
power equal to the quotient of his/her Circle voting strength divided by the
number of delegates of Circle attending the conference. The Circle voting power
shall be determined on the strength of membership based on the quota of
subscription received from the constituent units relating to the financial
years preceding the year in which the conference is held subject to the
provisions of Article 11 (a) (i).
Council shall exercise all the powers of the All India Conference except (a) to
(e) of Article 22 in between the sessions of the All India Conference and to
fill up vacancies of any posts of All India Office-bearers and Federal
(ii) Voting Strength: The Voting strength of the
Supreme Council shall be cumulative voting power of the Circle Unions
ascertained on the basis of one Supreme Councillor for every 1000 paid members
or part thereof provided the fraction is 500 or more determined on the basis of
Article 11 (a) (i) and the office bearers of the All India and each Councillor
shall carry one vote.
24. CENTRAL WORKING COMMITTEE:
(i)In between the
sessions of the All India Conference and the Supreme Council, the Central
Working Committee shall exercise all the powers of the All India conference
except items (a) to (e) of the Article 22; and
(a)To fill up
vacancies as listed in Article 23 above;
(b)To finalise the
agenda for the All India Conference;
(c)To prepare and
present the Biennial Report on the activities and the Audited accounts of the
All India Union to all India
(d)To frame rules
for the issue and certification of credentials to the delegates to the All
India and Circle conferences.
(e)To frame rules
and regulations for efficient and effective management of the Unions at all
The TA and DA of the
members of the Central Working Committee shall be borne by the All India Union.
25. NOTICE OF MEETINGS:
A notice of 30 days in
writing shall be given for holding the All India conference. A notice of 21
days shall be given for a meeting of the Supreme council or Central Working
26.FUNCTIONS OF THE
(a)President: The President shall
preside over the meetings of the Working Committee, Supreme Council and the All
India Conference and exercise general supervision over the affairs of the
union. He shall conduct the election of office bearers and Federal Councillors.
The Working President shall exercise all the power of the President in the
absence of the President.
(c)Vice Presidents: The Vice Presidents shall
exercise all the powers of the President in the absence of the President and
(d)General Secretary: The General Secretary
shall be the Chief Executive of the Union and
shall administer the affairs of the union subject to the control of the
governing bodies of the union. He will function as the Editor of the journal or
journals or Bulletins of the Union if
published. He shall carry on all correspondence, convene meeting and act upon
the resolutions adopted in the governing bodies of the union. He shall be
empowered to take disciplinary action against the office staff of the CHQ. In
case of removal from service, such staff will have the right of appeal to the
Central working committee.
(e)Deputy General Secretary: He shall assist
the General Secretary in administering the affairs of the union. He will act as
General Secretary during the absence of the General Secretary.
Secretaries: They shall assist the General
Secretary in administering the affairs of the Union.
Secretaries: They shall assist the General Secretary in organisational
Financial Secretary of the union shall exercise a general control over the
funds and the accounts of the union. His specific duties shall be as under:-
He shall be personally
responsible for the funds of the union and the records of the union pertaining
thereto. He shall receive contributions and all dues from the branches and all
others and issue receipts in printed forms for all amounts received by him. He
shall make payments after getting the vouchers attested by the General
Secretary and maintain vouchers for all payments made. He shall maintain day
books and other accounts books and place the accounts every month before the
General Secretary for scrutiny, approval and signature. He shall maintain a
register of branches showing strength of membership and financial position. The
Accounts shall be maintained in a manner to show under separate heads the
income and expenditure as required in the statements to be submitted to the
Registrar of Trade Unions as suggested by the Auditor.
Secretary: He shall assist the Financial Secretary in his duties.
PART – III CIRCLEUNION
The name of the Union shall be the "All India Postal Employees Union
GDS (NFPE) ------ Circle branch.
of the Union shall ordinarily be at the
station where the Head Quarters of the Postal Circle is situated.
The Management of the
Circle Union shall vest with the following bodies:
Conference which shall meet ordinarily once in two years but in any case not
later than 27 months from the date of conclusion of the previous Conference.
Failure to hold the Circle Conference as per constitutional provisions shall
debar the Circle Secretary from the right of representation as an ex-officio
delegate to the All India Conference.
Council which shall ordinarily meet as and when necessary.
Working Committee which shall ordinarily meet twice in a year.
30. The Circle Conference:
(a)To elect the
(1) President (2) Three
Vice Presidents (3) Circle Secretary (4) Five Assistant Circle Secretaries (5)
Financial Secretary (6) Assistant Financial Secretary and (7) Three Organising
(b)To appoint an Auditor.
(c)To consider and adopt the Biennial Report, Audited
Accounts and Budget Estimates.
(d)To elect Supreme Councillors.
(e)To adopt resolutions on the problems of the
employees and to devise ways and means to implement the All India Union's
policy and directives.
(f)To express no confidence or take disciplinary
action against office-bearers of the Circle Union.
(g)To act as a Court of Appeal against removal,
suspension or expulsion of an office-bearer of the Branch/Divisional Union and
any organisational or election dispute in a Branch/Divisional Union.
(h)In the event of any dispute in a Branch/Divisional
Union which retards the efficient functioning of the Branch/Divisional Union or
the Branch/Divisional Union failing to adhere to the constitution of the union,
to appoint an ad-hoc committee delegating thereto entire powers of the
Branch/Divisional Union to ensure proper and uninterrupted functioning of the
Branch Union for a period not exceeding three months during which period the
Conference or General body meeting as the case may be, must be held.
The Circle Conference shall
consist of delegates representing the Branch Unions elected on the basis of one
representative for each Unit of every one hundred paid members or part thereof
provided the balance is Fifty five or more but subject to a minimum of one
delegate for each Branch / Divisional Union and Circle office-bearers, who
shall be ex-officio delegates.
(III) VOTING STRENGTH:
(a)The voting strength of the Conference shall be the
cumulative voting power of the affiliated Branch/Divisional Unions and the Ex-
officio delegates. The voting power of the Branch/Divisional Union shall be
determined on the strength of membership based on the quota of subscription
received from the Branch/Divisional union relating to the financial years
proceeding the year in which the conference is held subject to the actual
number of members and in accordance with Article 11 (a) (i).
(b)The ex-officio delegates shall each carry one vote
each provided however, the total voting strength of the ex-officio delegates
shall not exceed 1/6th of the cumulative voting strength of the
Branch Unions. Where it exceeds, each ex-officio delegate shall carry a voting
power equal 1/6th of the cumulative voting power of Branch unions
divided by the total number of office-bearers.
31. CIRCLE COUNCIL:
In between sessions of the Circle
Conference, the Circle Council shall exercise all powers of the Circle
Conference except (a) to (d) of sub-clause (I) of Article 30 and shall be
competent to fill up vacancies of any post of Circle office-bearers.
Circle Council shall consist of Councillors representing the Branch/Divisional
Unions and the Circle office-bearers who shall be ex-officio councillors. The
Councillors representing the Branch/Divisional Unions shall be elected on the
basis of one Councillor for every 200 paid members or part thereof provided the
balance is 100 or more, subject to a minimum of one Councillor for each Branch
Union. Whether a Branch/Divisional Union is entitled to be represented by one
or more Councillors, the Branch/Divisional Secretary shall ipso facto be
the Circle councillor or one of the Circle Councillors.
voting strength of the Circle Council shall be the cumulative voting power of
the affiliated Divisional/Branch Unions and the ex-officio delegates calculated
on the basis of one circle councillor for 200 paid memberships or a part
thereof subject to at least one Circle Councillor from each branch. The basis
for ascertaining the strength of the branch will be the quota remitted by
Divisional/Branch Union to the Circle Union subject to the actual no of members
and in accordance with the Article 11 (a) (i).
expenses of the Councillors representing Branch Unions shall be borne by the
Branch Unions concerned and of the ex- officio councillors by the Circle Union.
CIRCLE WORKING COMMITTEE:
The Circle working
Committee shall consist of the office-bearers of the Circle Union.
(a) The Circle Working Committee shall have all
the powers of the circle conference except (a) to (d) and (f) of Article 30 (I).
(b) To adopt the Biennial Report and Audited
Accounts, Budget Estimates, etc.,to be presented in the Circle Conference for
Each office-bearer shall carry
The Circle Union shall bear
the expenses of T.A. and D.A. of the members of the Working Committee.
32. (a) NOTICES OF MEETING:
Notice of meetings of the
Circle Conference shall be given at least 21 days before the date thereof and
notice of a meeting of the Circle Council shall be given at least 15 days
before the date thereof and for Circle Working Committee 10 days before the
The quorum of the Circle
conference shall be 1/5th the delegates entitled to he present on
the basis of paid membership provided however that at least ½ the number of
Branches are represented. The quorum for the meeting of the Circle Council
shall not be less than ½ the strength of the Council. The quorum for the Circle
working Committee shall not be less than 2/3rd of the total
33. FUNCTIONS OF THE OFFICE-BEARERS:
President: The President shall preside over the meetings of the Circle
Working Committee, Circle Council and the Circle Conference and shall exercise
general supervision. In case of vacancy to the office of Circle Secretary, the
President shall nominate one of the Assistant Circle Secretaries to function as
Circle Secretary till the vacancy is filled up as per provisions of the
Constitution which shall be done within a period of three months from the date
of occurrence of the vacancy. He shall conduct election of office-bearers.
Vice President: The Vice President shall assist the President in
discharging of his duties and shall exercise the functioning of the President
in his absence.
(iii) Circle Secretary: The Circle
Secretary shall conduct the affairs of the Union
under the direction of the Circle Management bodies. He shall be the Editor of
the Circle Journal of the Union, if published.
He shall maintain the records of the union and keep minutes of the proceedings
of all meetings.
Asstt. Secretaries: They shall assist the Circle Secretary in the
discharge of his duties.
Financial Secretary: He shall be personally responsible for the funds of
the Union and records pertaining thereto. He
shall receive contributions and all dues from the Branch/Divisional Unions and
grant receipts in printed forms for all amounts received by him. He shall make
payments after getting the vouchers attested by the Circle Secretary and
maintain vouchers for all payments made. He shall maintain day books and other
account books and place the accounts every month before the Circle Secretary
for scrutiny, approval and signature. The accounts shall be maintained in a
manner to show under separate heads the income and expenditure as required in
the statement to be submitted to the Register of Trade Unions and to the
Asstt Financial Secretary: He will assist the Financial Secretary in the
discharge of his duties.
Organising Secretary: The Organising Secretary will attend to
organisational matters and will work under the direction of the Circle
Circle Union shall have the right to approach the Head of the Circle/Region
PART IV – DIVISION/BRANCH
The name of the Union shall be the All India Postal Employees Union – GDS
(NFPE) Divisional Branch/Branch.
The headquarters of the
Divisional Union shall be where the Headquarters of Divisional heads are
37. (A) Jurisdiction:
The jurisdiction of the
different categories of Branch Unions shall ordinarily be:
(i) DIVISIONAL BRANCH
The administrative jurisdiction of the Divisional
(ii) LOCAL BRANCH
administrative jurisdiction of the Gazetted Postmaster or Gazetted SubPostmaster.
2.Account jurisdiction of a non-gazetted H.P.Os. with
in the same division..
3.Account jurisdiction of a Gazetted P.M.
4.Jurisdiction of a Senior Supdt. of P.Os. Excluding
the 1st Class H.O. .
5.Jurisdiction of Superintendent Postal Stores Depot.
The Circle Working
Committee shall take action with due deference to the will of the members to
progressively merge local branches in  &  and  &  and 
Divisional or Branch Union except PSD, CSD, RLO and P&T Dispensary with
less than 30 members shall have separate entity and such branches shall have to
merge with the nearest Divisional/Branch Union.
(B) CHANNEL OF COMMUNICATION:
(i) The Divisional Branch shall have the right
to approach the Divisional Supdt. concerned and the local Branch shall approach
the local authority concerned except that the local Branch representing
exclusively the staff of a First Class H.O. shall be entitled to correspond to
the Divisional Supdt. Directly.
(ii) In the jurisdiction of a Superintendent other
than the S.S.P, the Branch functioning at the Headquarters shall ordinarily be
designated as the 'Divisional Branch' for the purpose of channel of
communication with the Divisional Head including the Head of the unit.
(iii) In the jurisdiction of the S.S.P. the first
Class H.O. and Divisional Branch shall both be designated as Divisional
Branches for the purpose of channel of communication with the S.S.P., including
monthly meetings. For the purpose of the
monthly meetings with Divisional Superintendent, all the Branch Secretaries in
the Division or their Asstt. Secretaries shall meet together under the
leadership of the Divisional Secretary.
However, the Circle Working
Committee shall have powers to make any alternate arrangement for the said
purpose in the interest of organisation and the members.
A. The monthly subscription of member shall be Rs. 15/-.
special levy from the members may be collected by decision of the General Body of the Divisional/Branch Union.
(a) The Divisional/Branch Unions shall remit
quota of subscription to the higher bodies of the Union
regularly every month.
(b) The monthly
subscription shall be allocated as under:
PAYABLE TO THE
05.50 02.00 02.00 0.50* 10.00
(c) The Divisional /
Branch Secretaries of the Unions who do not remit due quota to the Circle Union
and / or to the CHQ and / or to the NFPE for a period of three consecutive
months shall be liable to be suspended by the CWC of the higher bodies on issue
of a Notice of 30 days by the Financial Secretary of Circle / CHQ. The CHQ has
the authority to seek from the DDOs concerned to directly remit the
subscriptions collected by them to CHQ or to the Circle Union as the case may
be. The allocation of subscription as per sub clause (b) above shall thereupon
be done by the Circle / CHQ concerned until the rights of the branch /
divisional union is restored back.
in printed forms shall be granted for all money received showing details.
AND FORFEITURE OF RIGHTS:
(i)It shall be the duty of the members to pay
(ii)A member who does not default payment of
subscription shall be deemed to be a regular member and a member who is in
arrears of subscription for 3 months shall be deemed to be a defaulter.
Defaulter shall not be eligible to be elected in any office of the Union and shall not have the right to exercise their
franchise in the General Body Meeting and/or Divisional/Branch Conference.
(iii)The rights of membership to be elected to any
office of the Union and to exercise their
franchise shall be restored automatically to the defaulters on payment of the entire
arrears of subscription at least 10 days before the date of conference and 3
days before the date of General Body Meeting. However no new member shall be
admitted into the rolls of the Union after the
due notice of Branch Conference is issued and before the conference is held.
(iv)Subscriptions realised in any month from a
defaulting member shall be adjusted towards arrears due.
(v)The Divisional/Branch Working Committee shall
undertake periodical review and take steps to ensure regular payment of
subscription. It shall have power to terminate the membership of a person who
is in arrears of subscription for 3 consecutive months - such intimation being
communicated to the person concerned. The names of such persons shall be
removed form the rolls of the Union.
(vi)The Divisional / Branch Union can enrol new
membership of newly recruited employees and collect subscriptions under a
manual receipt until the month of next April when letter of authorization from
such members are to be submitted to the DDOs for pay roll recovery of
subscription from July by the DDOs. Membership rights as enshrined in the
Constitution are extendable to such members also.
Termination of Membership.
A member’s connection with the union
(i)On voluntary resignation by a letter addressed to
the Secretary /President and acceptance of the same by the working committee.
(ii) On failure to pay subscription for
three months or more but however terminated after providing an opportunity to
the member concerned in writing through a show cause by the Branch / Divisional
expulsion for gross misconduct by a vote of not less than 3/4th of
members present in a general body meeting specially convened for the purpose.
43. (a) Re-admission:
A person whose
membership was terminated by the Divisional/Branch working Committee shall be
eligible to be re-admitted by the said Committee on payment of subscription for
the defaulting period or of at least 6 months whichever is less.
or expulsion of Members:
A member who resigns or who
is expelled from the Union can be re-admitted only by the General Body meeting
and on payment of entire arrears of subscription from the date of his
resignation or expulsion or for any period as may be decided upon and after
fulfilling such other conditions as may be laid down by the General Body
of the Branch/Divisional Union shall vest with the following bodies:
Branch/Divisional Conference which shall meet every two years, but not later
than 27 months.
committee which shall meet at least once in every three months and ordinarily
as often as deemed necessary.
(c)The General body
meeting which shall be convened as often as necessary after due notice.
45. Branch Conference:
Among others it shall exercise the following specified powers:
To consider and adopt Biennial report, Audited Accounts and Budget estimates
(b) To elect the
Vice President or Vice Presidents (3) Divisional/Branch Secretary (4) Asstt.
Secretary or Asstt. Secretaries (5) Financial Secretary (6) Asstt. Financial
Secretary (7) Organising Secretaries
(c)To elect members
to the working Committee, the number being decided by the Conference.
(d)To elect the
(e)To elect Circle
delegates to the Circle and All India Conferences.
resolutions on the problems of employees and devise ways and means to implement
the policies and directives of All India Union / Circle Union.
Branch/Divisional Conference which is the biennial meeting of the General Body
shall consist of members of the Branch Union.
be carried by a simple majority vote either by show of hands or by secret
ballot if demanded by 1/4the of the number of members present.
shall carry one vote.
46. WORKING COMMITTEE:
The Working Committee which shall consist of office bearers and committee
members shall exercise all powers of the divisional / branch conference in
between the sessions of such conference / General Body meetings except those
specified in (a) to (f) of Article 45 (i) above.
The Working Committee shall finalise the agenda of the branch /
divisional conference and present the biennial Report, Audited Accounts and
Budget Estimates to the conference.
47. GENERAL BODY MEETINGS:
General Body shall be composed of the members of the Branch
exercise all power of the conference except (a) to (d) of Article 45(i) and
shall be competent to fill up vacancies of any office-bearer and Auditor.
shall carry one vote. Resolutions shall be carried by a simple majority vote
either by show of hands or by secret ballot if demanded by 1/4th of
the number of members present.
48. NOTICE OF MEETINGS:
Notice of a
General Body meeting shall be issued at least seven days before the date
thereof and notice of Working Committee shall be issued at least five days
before the date thereof. Extraordinary General Body meetings shall be convened
under instructions from the All India or Circle Branch Union or by the Branch /
Divisional Secretary to consider problems of extreme urgency by giving 3 days
notice. Notice of Branch/Divisional Conference shall be issued at least 15 days
before the date thereof. Emergent Working Committee meeting shall be called on
giving at least 24 hours notice.
The Secretary shall issue notice for the meeting and ensure
wide circulation amongst the members and a copy of the notice shall invariably
be exhibited on the notice board.
49. REQUISITIONING OF
Branch/Divisional Secretary shall convene all meetings of the General Body or
the Working Committee as the case may be on requisition being received by him
by at least 1/4th of the total membership of the Branch Union in
case of a General Body meeting and ½ of the Working Committee members in case
of Working Committee meeting stating clearly the subject to be discussed at the
meeting, within a fortnight from the receipt thereof. If the Secretary fails to
convene the requisitioned meeting within the specified period of a fortnight,
the first signatory of the requisition shall be competent to convene the
meeting after giving due notice to the members and intimating the Circle Union
concerned. The meeting thus held shall be valid.
(a)The quorum for
the Branch/Divisional Conference shall be 1/5th of the strength of
membership or one hundred whichever is less, for General Body meetings 1/8th of
strength of membership or forty whichever is less and for the Working committee
1/3rd of is strength.
(b)No quorum is
necessary for a meeting which is adjourned for want of quorum either at the
commencement or during the course but notice shall be given thereof.
compulsory to compose the house of Conference or General Body or Working
Committee at the commencement of the meeting but quorum cannot be raised during
the course of the meeting at will by any one.
51. ELECTION OF DELEGATES:
(a)Delegates to the
Circle and All India Conference shall be elected at the General Body meeting or
Branch conference and from amongst the members of the Branch Union only.
Union shall be eligible to be represented by at least one delegate and shall
elect delegates on the basis of strength of membership in the ratio of one for
every fifty paid members or part thereof provided the balance is twenty five or
(c)No Branch Union
which is in arrears of payment of quota of subscription and cost of journals to
the Federation, All India and circle Unions for a period of three months or
more preceding the month in which the conference is held shall be eligible to
the represented at the Conference of the Circle or the All India Unions.
(d)No Branch Union
which has not submitted its current Biennial Report and Audited Accounts shall
be allowed to be represented at the Circle and all India Conferences.
(e)T.A and D.A. of
the delegates shall be borne by the Branch/Divisional Unions concerned.
52. UNION JOURNALS:
Every Divisional/Branch Union
shall subscribe to CHQ journal. All Divisional/Branch Unions shall subscribe to
Circle Union journals. All office-bearer, members of Working committee, Circle
councillors and Supreme Councillors should voluntarily subscribe to CHQ and
Circle Union journals and Divisional / Branch Working Committee is to make
arrangement to collect and remit the above subscriptions.
53. FUNCTIONS OF THE
(a)President: The President
shall preside over the meeting of the working Committee, General Body meeting
and the Branch/Divisional conference and shall exercise general supervision. In
case of the vacancy to the office of Divisional/ Secretary the President will
nominate the Asstt. Divisional/Branch Secretary or one of them where the number
is more, to function as Divisional/Branch Secretary till such time the vacancy
is filled up as per the provisions of the Constitution, which shall be done
within a period of one month from the date of occurrence of the vacancy.
(b)Vice-President: The Vice
President shall assist the President in the discharge of his duties. He will
exercise the functioning of the President in his absence.
(c)Secretary: The Secretary
shall conduct the affairs of the Union under
the direction of the Working Committee, General Body meetings and the Branch
Conference. He will be responsible for the remittance of quota. He shall
maintain the records of the union and keep minutes of the proceedings of all
meetings. He shall prepare the biennial report and submit the Audited
accounts of the union. He must submit annual returns to the CHQ and circle
unions in such form and manner as may be prescribed by the General Secretary
within two months after the end of each financial year. He shall be the editor
of the journal if published. He shall call for items from the branch
Secretaries for inclusion in the agenda for monthly interviews and intimate the
dates of interview well in advance. He shall take the branch secretaries for
monthly interviews and circulate the minutes of the interview to all concerned.
The Asstt. Secretary shall assist the Secretary in the discharge of his duties.
Secretary: He shall be personally responsible for the funds of the Union and the records pertaining thereto. He shall
receive contributions and all dues from the members and grant receipts in
printed from the members and grant receipts in printed forms for all amounts
received by him. He shall make payments after getting the vouchers attested by
the Secretary and maintain vouchers for all payments made by him. He shall
maintain day books and other account books and place the accounts before every
Working Committee meeting for scrutiny and approval. The accounts shall be
maintained in a manner to show under separate heads the income and the
expenditure as required in the statement to be submitted to the Auditor and the
Registrar of Trade Unions. He will be responsible for the remittance of quota.
He will assist the Treasurer in the discharge of his duties.
The Organising Secretary shall assist the Secretary in the discharge of his
duties and will attend to the organisational matters under the direction of the
managing bodies of the Branch/Divisional Union.