AIPEU GDS (NFPE) extends its heartful thanks to the Circle Union, AIPEU GrC, Tamil Nadu Circle for taken up the issue with the administration, caused this clarification from the authorities of NPS - SDBS to dispose the pending cases in connection with sanction of SEVERANCE AMOUNT to GDS from Jan 2014.
Clarifications on settlement of severance amount to all discharged/ promoted / resigned / voluntarily retired and expired GDS - Reg.
Clarifications on settlement of severance amount to all discharged/ promoted / resigned / voluntarily retired and expired GDS - Reg.
Office of the General Manager, Postal Accounts & Finance
Tamilnadu Circle, Chennai-600 008
No.
/SDBS/Genl. Dt.7.12.2015
To
The Senior Supdt./Supdt.
Of Post offices, RMS & Airmail sorting Divisions,Tamilnadu circle
Sub:
Clarifications on settlement of severance amount to all
discharged/promoted/resigned / voluntarily retired and expired GDS-Reg.
Ref : This office
letter No.3527 to 3576/SDBS/Genl. Dt.26.11.2015
Following this office letter referred to above, some of the
Divisions have raised doubts on some of the key issues over phone . In
order to clear some more doubts that may arise in settlement
of severance amount to all exit cases in SDBS ,the following
clarifications are issued for the guidance of all Divisional Heads
and DDOs.
S.No.
|
Doubts raised
|
Reply
|
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1
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Divisions have to
issue sanctions for settlement of severance amount accrued against the
discharged/ promoted/ resigned/voluntarily retired/ expired GDS and instruct
the DDOs to draw NIL bills.
How the amount is proposed to be paid to
the concerned GDS?
|
|
|
2
|
How the sanctions
proposed to be issued by the Divisions should be?
|
Sanctions proposed to
be issued by the Divisional Heads for settlement of severance for SDBS
subscribers is unique in way that while all other payments
sanctions would normally read
as “
sanction is accorded for the payment of …………” followed
with cash payments where as the proposed sanction for severance amount
shall read as “ sanction is accorded for drawal of
Nil bill for the following GDS …………” and does
not involve any cash payment by the DDO.
In addition, the proposed sanction for settlement of severance amount for
GDS enrolled under SDBS would have an explicit alert to the DDOs as “No
cash payment should be made from this sanction” besides stating that
“No severance amount has been authorised /paid for those GDS so
far” to whom the sanction is being issued.
|
|
3
|
For settling the
severance amount as per severance amount, sanctions are being issued by the
Divisions quoting the relevant ruling provisions.
What ruling provisions
have to be quoted in the proposed sanctions for settlement of severance
amount to the GDS enrolled under SDBS on their exit?
|
All decisions on SDBS
are arrived only on the basis of the Directorate orders
No.6-11/ 2009-PE.II dated 1.4.2011.
Severance amount
accrued upto 31.3.2011 for the GDS enrolled under SDBS who were
subsequently promoted should be settled as per Para-
5 of the Directorate orders ibid while the
same has to be settled to all other exit cases as per Para-27
(b) of the Directorate orders ibid .
|
|
4
|
Is it enough to submit
severance amount calculation sheets only for those GDS whose claim papers
have already been sent to the GM’s office?
|
Severance amount
calculation sheets should be submitted for all exit cases as
two lists one for those exit cases from 1.4.2011 to 30.11.2015 and another
list for those GDS who are going to be discharged from 1.12.2015 to
31.3.2016 without any linkage to the submission of claim forms
by the GDS .
Hence all Divisional
Heads should issue sanctions for all exit cases without waiting for the
submission of claim forms by the GDS.
|
|
5
|
It was instructed to
issue sanctions and prepare Nil bills 3 months in advance before the
actual discharge of the GDS. Does this 3 months mean
3 calendar months or 3 months before the
actual date of discharge
|
It may be reckoned as
3 months before the actual date of discharge.
Since the CRA system
does not accept any upload after the date of discharge of the GDS, the
Directorate has arranged for one time acceptance of severance uploads against
all past discharged GDS besides instructing to stop drawal and
upload of contributions for the last three months preceding the date of
discharge, the Divisional Heads are advised to initiate the
proceedings to issue sanctions much before that so as the DDOs draw Nil bill
and submit to this office 3 months in advance before the date of discharge of
the GDS.
The modalities for the
payment of the amount equivalent to the Govt. contributions for
the last 3 months preceding the date of discharge shall be intimated on
receipt of further orders from the Directorate in this regard.
|
|
6 |
Are the
promoted / Resigned / voluntarily retired / nominees of expired GDS who have
completed only 10 years of service or less eligible for severance
amount?
|
As per para- 3 (a)
(iv) (1) and (iv) (2) of the Directorate orders No.6-11/
2009-PE.II dated 1.4.2011,severance amount has to be
calculated for every completed year and month from the date of
commencement of continuous of regular engagement till the time of enrolment
under SDBS that is upto 31.3.2011 or 30.9.2013 depending upon the date of
enrolment of the GDS under SDBS.
The minimum/
maximum ceiling limit of time/ amount applicable for the severance
amount scheme cannot be extended for SDBS.
Hence
all GDS enrolled under SDBS who have been promoted / resigned / voluntarily
retired / expired after 1.4.2011 are entitled for severance amount in
proportion to the completed period of service as per the extant orders.
|
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7
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How to calculate the severance amount from
1.4.2011 onwards?
|
It may be noted
that SDBS is a replacement scheme for the existing severance amount
scheme and drawal and upload of monthly Govt .contributions is
equivalent to the payment of severance amount to the GDS on a month to
month basis.
All
GDS who have been regularly appointed and enrolled under SDBS on 1.4.2011( on
completion 1 year of regular service ) are eligible for severance amount upto 31.3.2011 only.
Those
GDS who were regularly appointed before 1.1.2011 ,who have not opted
for enrolment on 1.4.2011 but opted later for enrolment from 1.10.2013
under SDBS following one more opportunity given by
the Department are eligible for severance amount upto 30.9.2013 only.
Those
GDS who were regularly appointed on or after 1.1.2011 are not
eligible for any severance amount.
|
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8
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Whether the names of
those GDS who are put-off duty now can be included in the severance amount
calculation sheets in case their date of discharge is nearing in three
months ?
|
Yes, the names of
those GDS who are put-off duty now can be included in the severance amount
calculation sheets in case their date of discharge is nearing in three
months .
In case an
administrative decision is taken to remove such GDS, the entire accumulations
in SDBS PRAs including severance amount can be refunded into the Govt.
account.
Action may be taken to
speed up the administrative decision on such pending put-off duty cases under
intimation to this office.
|
|
9
|
Are the removed GDS
eligible for any severance amount? and can the names of such removed
GDS also be included in the sanction ?
|
No. The removed GDS are not eligible for any severance
amount. The names of such removed GDS should not be included in the
sanction.
The list of removed
GDS has been called for by this office so as to deactivate their
PRANs after getting the refund of entire accumulations in their SDBS
PRAs .
|
Senior
Accounts Officer
NPS-SDBS
No.
/SDBS/Genl.
Dt. 7.12.2015
Copy to
1. The Chief Postmasters/Senior Postmasters/Postmasters and
Head Record officers ,Tamilnadu circle for information and guidance.
2. The Senior Accounts Officer (Budget) O/O The Chief Postmaster
Postmaster General , Tamilnadu circle,Chennai-600 002 .
3.The Senior Accounts Officers, O/O Postmasters General ,Chennai
City,Central,Southern and Western Regions for information.
Senior Accounts Officer
NPS-SDBS
//COPY//
source : aipeup3tn
source : aipeup3tn
