Preservation of records at
branch offices is as shown below.
|
1
|
Branch Office account
(Pa.6)
|
3 years after they are
used
|
|
2
|
BO Journal (Pa-5),BO
slips
|
3 years after they are
used
|
|
3
|
Book of BO
receipts(Ms-87(a)
|
2 years after they are
used
|
|
4
|
Regd lists/Parcel
lists/Mail lists
|
2 years after they are
used
|
|
5
|
Invoices received from
P.S.D
|
3 years.
|
|
6
|
BO Slips
|
2 years.
|
|
7
|
Order book/Stock book
|
To be destroyed after
special permission from divisional head
|
|
8
|
Postman book (ms-87)
|
2 years
|
|
9
|
Book of postmarks
|
2 years
|
|
10
|
Deptl.Circulars
|
Permanent
|
|
11
|
Enumeration returns
|
5 years
|
|
12
|
Yearly value
returns(yvr)
|
5 years
|
(Rule 21 of Book of Rules for Branch Offices)
Note: The
records i.e order book, stock book, postman book and book of postmarks should
be destroyed by fire or otherwise, in such a manner that they may not be used
again. Other record should be torn up and sold as waste paper.
